Meeting Tips for Condos and HOAs

Meeting Tips

Board

Check Applicable Statutes and Governing Documents

State statutes and/or governing documents usually address frequency of meetings, notification of meetings, and voting procedures.

Annual

Governing documents and/or most state statutes usually specify purpose of meeting, as well as notice, quorum, voting, and proxy procedures.

Special

Governing documents and some state statutes usually specify notice, quorum, voting, and proxy procedures.

They usually also make some provision for a group of owners-or the board of directors-to cause a special meeting to be called.

Committee

Governing documents usually name certain committees that are mandatory.

They usually also allow for the appointment of additional committees by the board of directors or president.

EXECUTIVE SESSION

Many states regulate what can be discussed in executive session. Always check the state statute before placing items on the executive session agenda.

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